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Associates of the Boston Public Library, Inc.

 700 Boylston Street
 Boston, MA 02116
[P] (617) 536-3886
[F] (617) 536-3813
www.TheAssociates.org
[email protected]
Louisa Stephens
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INCORPORATED: 1972
 Printable Profile (Summary / Full)
EIN 04-2900822

LAST UPDATED: 05/30/2016
Organization DBA --
Former Names --
Organization received a competitive grant from the Boston Foundation in the past five years No

Summary

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Mission StatementMORE »

The Associates of the Boston Public Library is an independent non-profit organization dedicated to conserving the Boston Public Library's Special Collections of rare books, manuscripts, prints and drawings, musical scores, works of art, and items of significant historic interest. Our mission is to ensure continued public access to these irreplaceable treasures by underwriting their cataloging, repair, restoration, digitization, and exhibition.

Mission Statement

The Associates of the Boston Public Library is an independent non-profit organization dedicated to conserving the Boston Public Library's Special Collections of rare books, manuscripts, prints and drawings, musical scores, works of art, and items of significant historic interest. Our mission is to ensure continued public access to these irreplaceable treasures by underwriting their cataloging, repair, restoration, digitization, and exhibition.


FinancialsMORE »

Fiscal Year July 01, 2012 to June 30, 2013
Projected Income $645,000.00
Projected Expense $561,000.00

ProgramsMORE »

  • 100-Year Retroactive Book Award
  • Conservation & Digitization Program
  • Literary Lights for Children
  • Writer-in-Residence Program

Revenue vs. Expense ($000s)

Expense Breakdown 2015 (%)

Expense Breakdown 2014 (%)

Expense Breakdown 2013 (%)

For more details regarding the organization's financial information, select the financial tab and review available comments.


Overview

Mission Statement

The Associates of the Boston Public Library is an independent non-profit organization dedicated to conserving the Boston Public Library's Special Collections of rare books, manuscripts, prints and drawings, musical scores, works of art, and items of significant historic interest. Our mission is to ensure continued public access to these irreplaceable treasures by underwriting their cataloging, repair, restoration, digitization, and exhibition.


Background Statement

Over the past 40 years, the Associates of the Boston Public Library has been the creator and underwriter of a wide array of programs, designed to heighten public awareness of the Library's vast free educational resources. These programs have included art and architecture tours, readings, lectures, curatorial evenings, exhibitions, music events, and public discussions of current events featuring key decision makers. During the last ten years, the Associates has focused increasingly upon the conservation of the Boston Public Library’s most significant holdings, including underwriting their cataloging, repair, restoration, digitization, and exhibition.
 
In its newly created strategic plan, the Boston Public Library states that it is “committed to the ongoing development and preservation of its distinctive special collections, which provide citizens from all walks of life with access to their common cultural heritage.” Protecting and extending the life of the Library’s most unique collections is important and challenging work. But this work is also vital, because it preserves unique primary source materials and enables them to be shared more readily and widely. Increased access, also an important focus of the Library’s strategic plan, is best achieved through cataloging and digitization.
 
While the Associates has addressed this challenge successfully for the past decade, the effort required to ensure the survival of many key collections is greater than ever. To this end, we are launching a fundraising initiative to expand the David McCullough Conservation Fund (named in honor of historian, author, and former BPL Trustee, David McCullough) and strengthen our ongoing efforts to preserve and promote the priceless assets of the BPL.

Impact Statement

CATALOGING: The Associates funds staff to catalog the BPL’s Special Collections-- a critical first step in the conservation process that creates an organized collection of bibliographic items, facilitating their identification, location, access, and use. This year we cataloged thousands of letters written by prominent American abolitionists and pioneers of the American Revolution.

CONSERVATION:
We fund supplemental staff to perform in-house conservation work. Among the many items repaired and preserved for posterity are – Chronique Universelle, The Nuremberg Chronicle, President John Adams’ personal atlas, as well as a 10th century Lectionary (reputed to be the oldest book in Boston). We also fund the outsourcing of materials in those cases where items need specialized treatment by experts.

DIGITIZATION:
We fund the digital imaging of items to make them available, free of charge, to anyone in the world with an Internet connection. Since July 2010, nearly 33,000 items have been scanned and made available online, inspiring over 4,000,000 page views.

EXHIBITIONS:
Programs funded by the Associates showcase treasures from the Special Collections, so that the public can learn more about the Library’s diverse holdings. Last year, in honor of the American Civil War’s sesquicentennial, we funded “The Home Front,” an exhibition commemorating the roles played by ten prominent Bostonians in the Union effort. (For details see:http://www.bpl.org/exhibitions/past-exhibitions/home-front/)

PROGRAMMING:
We also sponsor programs (including Literary Lights and Literary Lights for Children), designed to promote appreciation of the written word, draw public attention to the Library’s most important holdings, and heighten awareness of the BPL as a unique educational resource. We believe that these efforts are valuable adjuncts to our conservation initiatives. Every program we underwrite is focused on one central goal—to expand and strengthen the base of support for the BPL.

Needs Statement

We are seeking funding for the following key areas, which will help us to achieve our mission to preserve and promote the BPL’s Special Collections:

CONSERVATION: Repairing treasures in the Special Collections will ensure they are avaliable for future generations.

CATALOGING:
Cataloging ensures that the materials can be found by scholars and the general public, and increases access.

DIGITIZATION: Digitization capture items in the Special Collections accurately via the latest digital technologies—reducing handling, facilitating management, and ensuring long-term survival. Digitization also allows us to effectively share singular, rare, and fragile works efficiently with the world.

EXHIBITIONS: Exhibitions ensure increased and continuing public access to the fascinating and irreplaceable treasures in the BPL Special Collections. Priorities in this area include the creation of designated exhibitions fund and hiring of staff to create thematic or era-specific exhibitions that draw from the Special Collections.

UNRESTRICTED: Unrestricted current use and endowment funds will provide the Associates with the flexibility to undertake new projects and to broaden our support of the BPL’s Special Collections.

CEO Statement

Here are just some of the reasons why there is a pressing need for funding:

Priceless Materials Are in Jeopardy
The founders of the Library and their successors, who enthusiastically collected and donated materials over many years, could not possibly have imagined the resources needed to maintain BPL’s most important holdings. As a result, there is now a backlog of work—cleaning, cataloging, repairing, storing, and digitizing of vulnerable materials—that needs to be done if the Special Collections are to remain, as they must, accessible to the public. New funding will enable the Library to expand and accelerate its conservation efforts—preserving vulnerable items that could be lost forever.

Funding from the Public Sector Is Limited
Many Bostonians assume that all of the critical work of the BPL, including conservation, is funded exclusively by the city, state, or other public sector sources. This is not the case. The Associates supplements limited public sector funding with essential private funds that pay for additional work, supplies, equipment, and treatments that are needed daily to conserve our cultural heritage. Without these private funds, hundreds of rare and important items in the BPL would not receive the conservation treatment that they need. New funding will help build the David McCullough Conservation Fund, established by the Associates in 2001, to serve as a vital private-sector resource for the BPL’s conservation efforts.

Demand for Access Is at an All-Time High
The Boston Public Library, the first publicly supported municipal library in the United States, is one of the major public research libraries in the U.S.—and one of the most frequently used libraries in the nation. The diversity and depth of its collections, unique among public libraries, have made the BPL a valued educational and cultural resource among scholars, authors, students, and people of all ages. The BPL is a repository of our shared heritage, one that all Americans should be able to explore. Access to these primary source materials, whether in person or virtually, expands their educational value and impact exponentially. Using them for research increases the possibilities of true scholarship. Digitization reduces the need to handle fragile materials and extends their reach to scholars, students and all users across the State, the country and the world. New funding will help the Library expand the preservation of and access to its Special Collections, enabling more lifelong learners and scholars to use these unequalled educational treasures.

Board Chair Statement

The principal challenge now facing the Associates is making the public aware of the existence, historic importance and potential usefulness of the Boston Public Library’s Special Collections… and the need to conserve them. The extraordinary materials that initially made the BPL one of the best free research libraries in the country should not be allowed to crumble to dust. Their long-term viability is all the more important in an era of rising educational costs and rapid technologic change. Though we have succeeded in bolstering the Library’s conservation, digitization and exhibition capabilities , the size and complexity of the collections and their current condition is such that much more time, effort and money will be needed to put things right. It can be done, and with hard work, dedication and more support from fellow Library lovers, we will do it.


Geographic Area Served

GREATER BOSTON REGION, MA
STATEWIDE
City of Boston- Citywide (Indiv. neighborhoods also listed)
City of Boston- Back Bay

The Boston Public Library's Special Collections are housed in the Central Library in Copley Square. However, all Massachusetts residents have access to the BPL's treasures, and scholars from other parts of the country and the World have also studied at the BPL.

Organization Categories

  1. Arts,Culture & Humanities - Historical Societies & Historic Preservation
  2. Education - Libraries
  3. Social Science - Single Organization Support

Independent research has been conducted on this organization's theory of change or on the effectiveness of this organization's program(s)

No

Programs

100-Year Retroactive Book Award

Each year, as part of its annual meeting, The Associates conducts a Hundred-Year Retroactive Book Award competition. This send-up of literary pretension pits three local authors against one another, in a panel discussion of the comparative literary merits of books published one hundred years ago.
 
During the 100-Year Retroactive Book Award of 1911, inventor Ray Kurzweil defended the Tom Swift series; comedian Jimmy Tingle made a case for The Devil's Dictionary by Ambrose Bierce, and novelist Stona Fitch defended The Boy Scout Handbook. Christopher Lydon, host of "Open Source," at Brown University's Watson Institute, moderated the irreverent debate, after which the audience voted to determine the winner of the Book Award of 1911. A reception with the panelists followed. In 2002, a contest in which poet Erica Funhouser, defending Owen Wister’s The Virginian, won after facing off against Harvard theologian Harvey Cox and Steven Pinker, was broadcast on C-span.
Budget  $5,000.00
Category  Arts, Culture & Humanities, General/Other Literature
Population Served Adults Aging, Elderly, Senior Citizens College Aged (18-26 years)
Program Short-Term Success 

Guests at the 100-Year Retroactive Book Award become acquainted with the Associates’ work to help the Library, as well as timeless works of literature that may be of interest to them. Growing attendance, requests for information about other Associates programs, donations and feedback from program participants and attendees are all used to gauge the success of each year’s effort.

Program Long-Term Success 

This program renews public interest in old books, many of which are out of print and can only be obtained through public libraries. This is an effective way of acquainting the public with the Boston Public Library’s vast, free, educational resources.

Program Success Monitored By 

The Associates of the Boston Public Library’s independent Board of Directors, Executive Director and a program committee evaluate the success of each program, using the criteria above.

Examples of Program Success 

Last year’s 100-Year Retroactive Book Award filled the Abbey Room of the Central Library to capacity, and generated responses such as the following: “What a hilarious evening. I had no idea that old books could be this entertaining! Bravo!”


Conservation & Digitization Program

The Boston Public Library is considered one of the top five libraries in the country because of the breadth and depth of its collections. These include more than a million manuscripts, 500,000 rare books, 750,000 prints, drawings and photographs, 700,000 architectural drawings, and the 3,500 volume personal library of President John Adams. The Associates is dedicated to caring for these irreplaceable treasures by underwriting their cataloging, repair, restoration, digitization, and exhibition.
 
The David McCullough Conservation Fund was established in 2001 to provide a consistent source of funding for the conservation and digitization of books, manuscripts, works of art and historic documents in the Library's Special Collections. The Fund is named after Pulitzer Prize winning author David McCullough, who during his tenure as a BPL Trustee, championed more aggressive conservation of the Library's many irreplaceable historic treasures.
Budget  $200,000.00
Category  Arts, Culture & Humanities, General/Other Historic Preservation & Conservation
Population Served Adults College Aged (18-26 years) Aging, Elderly, Senior Citizens
Program Short-Term Success 
Current conservation & digitization projects include:
 
1) The Anti-Slavery project includes a wide variety of materials, from prominent abolitionists’ correspondence, to broadside posters, to nurses' field notes & slave brokers' sales records.

2) The Known World project combines illustrations of fauna & flora drawn from Incunabula (books printed before Jan 1501), the Codman Collection (books on landscape gardening, botany & natural history) and Medieval Manuscripts.
 
3) The American Revolutionary War project consists of 1,238 manuscripts, including letters drafted by John Hancock, Samuel Adams, John Adams, and George Washington. The materials cover many topics including: the war’s political origins, the unfolding of military and naval campaigns, foreign alliances, opinions, & economic aspects of the struggle.
 
4) “True Copie of the Court Booke of the Governor and Society of the Massachusetts Bay in New England (1628-1645)” - a manuscript copy of the earliest colonial records.
Program Long-Term Success 
In the long-term, the Associates would like all of the BPL’s Special Collections to be cataloged, conserved, and digitized. In order to accomplish this goal, we are striving to:
 
Expand and strengthen the McCullough Fund as the source of permanent capital needed to generate sufficient investment income to sustain and increase our conservation initiatives in perpetuity.
 
Accelerate conservation and digitization work on the Special Collections. This work will require more conservators, catalogers, archivists, exhibition specialists and digital services technicians. These efforts will preserve primary source materials in an era of rapidly changing technology.
 
Expose more of Boston’s diverse population to the treasures in the Special Collections through sponsored events and exhibitions. The documents and items in the Special Collections are of interest to a broad audience, from school children to scholars.
Program Success Monitored By 

The Associates’ Board and Executive Director, in collaboration with the BPL staff, select the books and other materials to be worked on, and ensure that all donor funded projects are completed in a timely manner. We monitor the progress of our conservation, cataloging and digitization initiatives in various ways. The Executive Director meetings regularly with curators, affiliate organizations, and Library staff to ensure projects are on track. On a quarterly basis, we compile reports on the progress of a specific project, for which the departments are required to submit figures for the prior month detailing the items that were conserved, cataloged, and/or digitized. We also conduct comparative analyses of the costs of treating materials in-house vs. outsourcing. For exhibitions, we examine the attendance figures and media attention.

Examples of Program Success 
The Associates funds several positions to advance our conservation, cataloging, digitization, and exhibitions initiatives. These roles include: an assistant conservator, a conservation intern from North Bennet Street School, two metadata clerks focused on cataloging distinct collections, two digitization staff members, & an Exhibitions Associate. This additional manpower significantly increases the output and productivity of the respective departments.
 
Some of the pertinent materials that the staff worked on include: The Code Henry, the first Haitian constitution; John Brown’s Diaries; a scroll from Scotland calling for an end to slavery; hundreds of pamphlets and letters from ardent abolitionists; Plato’s The Republic; Delle Famiglie Nobili Napoletane; The English Pilot; President John Adam’s Atlas; & Liber Chronicarum.
 
We also sponsored an exhibition commemorating the 150th anniversary of the Civil War. Online version: http://www.bpl.org/exhibitions/past-exhibitions/home-front

Literary Lights for Children

Every fall, the Associates hosts its Literary Lights for Children tea party in the Bates Hall Reading Room of the Boston Public Library. During this event, students selected from Boston area schools introduce and present awards to four outstanding children’s writers. The honorees then discuss their writing careers and share their love of books with the audience of over 350 children and adults. Immediately following the tea party, there is a book signing session. The 2012 honorees are Kevin Hawkes, Christopher Paolini, Mitali Perkins, and Gary Schmidt. Although this program raises money, the Associates also gives away more than 100 tickets to students who would otherwise be unable to attend the event. For more details, please see:www.literarylightsforchildren.org.

Budget  $31,000.00
Category  Youth Development, General/Other Youth Development, General/Other
Population Served Children Only (5 - 14 years) K-12 (5-19 years) Families
Program Short-Term Success 

The youth who attend Literary Lights for Children leave the event with a new appreciation of writers, writing and libraries. Many realize, for the first time, that writing can be a viable and exciting career as well as an emotional outlet and means of connecting with a wider world. The four students selected to present the authors also get to see writers as “real people,” and gain experience with writing and public speaking.

Program Long-Term Success 

Literary Lights for Children seeks to raise awareness of children's literature, promote literacy, honor children's authors, and raise money for the Boston Public Library's children's services and collections. Evidence of long-term success includes the repeat attendance of parents, teachers and children who have come to the program for many years; the engagement of authors and publishers involved with the event in the work of the Associates and the life of the Library; and positive feedback from participants and attendees.

Program Success Monitored By 

A committee of volunteers, in collaboration with the Associates Board and Executive Director, is responsible for overseeing the details of this program. Tickets sales, sponsorship, attendance, media coverage, and feedback from program attendees, participants and honorees are all evaluated when measuring the success of each year’s program.

Examples of Program Success 

Last year’s Literary Lights for Children event was sold out and received very positive feedback from participants. For example, a sixth grade teacher who brought two sponsored students to the event wrote, “Thank you so much for extending us the opportunity to attend the Literary Lights for Children today. Mirialie and Dilan loved it - the location, the tiny sandwiches, hearing (and meeting!) the authors were all really appreciated by them! It was especially meaningful for the kids to meet the author of the book we are currently reading in English class (Esperanza Rising). They were also quite excited to get a new book to add to their collections at home. Neither had been to the BPL before, so I showed them around a bit. It was a great day!”


Writer-in-Residence Program

The Children’s Writer-in-Residence Program is an annual competition for emerging authors. The winner receives a stipend and office space within the Boston Public Library’s Central Library in Copley Square. The program is intended to:

1)    Provide an emerging children's writer with the financial support and office space needed to complete one literary work;
 
2)    Promote the awareness of young readers, families and teachers of the Boston Public Library and its resources, by establishing a living link between the Library and the community; and
 
3)    Draw attention to the importance of writers and writing in our culture, as well as the many free educational opportunities offered by the Boston Public Library.
 
For more details visit: http://www.writer-in-residence.org/
Budget  $25,000.00
Category  Arts, Culture & Humanities, General/Other Publishing
Population Served Adults General/Unspecified Children and Youth (0 - 19 years)
Program Short-Term Success 
On an annual basis, each author completes a publication-ready manuscript, which is shared with the public at the annual Writer-in-Residence reception.
In addition, the Library’s children and teen patrons also benefit from the Writer-in-Residence’s presence in the Library, since he/she will often conduct writing workshops, review college applications, and engage with young readers in other positive ways.
Program Long-Term Success 

The Associates anticipates that the recipients of the Children's Writer-in-Residence fellowship will go on to publish the works they created during their residencies in the BPL, which will, in turn, launch their careers as authors. Already, two of our previous residency winners have published books, and two additional authors have literary agents.

Program Success Monitored By 

A panel of judges headed by an Associates Board member and comprised of authors, editors, and librarians evaluates applications and writing samples submitted in a blind competition. The Board member subsequently meets regularly with the winner of the competition, to monitor his/her progress through-out the residency.

Examples of Program Success 
Two of the Associates’ historical authors have recently published books. The Associates’ very first writer-in-residence, Hannah Rodgers Barnaby, published “Wonder Show,” with Houghton Mifflin Harcourt in March 2012. This is the book she worked on during her 2004-05 residency. In the acknowledgements section, Hannah wrote, “First and foremost, I must thank the Associates of the BPL for selecting me as their first Children’s Writer-in-Residence and giving me the great gift of time, space, and financial support that allowed this novel to begin its existence.”
 
In addition, Anna Staniszewski’s “My Very Un-Fairy Tale Life” was published by Sourcebooks in November 2011. In the acknowledgements section, she thanked the Associates “for giving me the opportunity to call myself a real writer.”
 
Two of our recent fellowship recipients, Sarah Winifred Searle (2011-12) and Elaine Dimopoulos (2010-11) have literary agents who are in the process of helping them get their works published.

CEO/Executive Director/Board Comments

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Management


CEO/Executive Director Ms. Louisa D. Stephens
CEO Term Start July 2011
CEO Email [email protected]
CEO Experience

Prior to starting her position with the Associates of the Boston Public Library, Louisa Stephens worked for United Way of Massachusetts Bay and Merrimack Valley, and PricewaterhouseCoopers LLP in Boston and Australia. A magna cum laude, Phi Beta Kappa graduate of Union College, she holds a BA in Managerial Economics, as well as a Certificate in Non-Profit Management from Northeastern University. She was also the recipient of an international fellowship from the Thomas J. Watson Foundation. Stephens currently serves on the Board of the Foundation for Boston Centers for Youth & Families (BCYF); on the Junior League of Boston’s Finance Council; is a member of the Boston Photography Center; and volunteers at Excel Academy Charter School in East Boston.

Co-CEO --
Co-CEO Term Start --
Co-CEO Email --
Co-CEO Experience --

Former CEOs and Terms

Name Start End
Ms. Betsy Hall May 2004 June 2011
Mr. Donald Savoie May 2002 Apr 2004

Senior Staff

Name Title Experience/Biography
-- -- --

Awards

Award Awarding Organization Year
Boston's Top 100 Events of 2012 (Literary Lights, the Associates' signature black-tie fundraiser) BizBash 2012
Boston's Top 100 Events of 2011 BizBash 2011

Affiliations

Affiliation Year
-- --
Member of state association of nonprofits? Yes
Name of state association --

External Assessments and Accreditations

External Assessment or Accreditation Year
-- --

Collaborations

--

CEO/Executive Director/Board Comments

The Associates is constantly evolving and becoming more sophisticated and formal as we take on and successfully meet more challenges. During the last ten years, we have drawn up new by-laws and articles of incorporation, introduced term limits and well defined criteria for board membership, re-defined our organization’s mission and vision, and have grown our total assets to over $2.7 million dollars (as of May 2012), despite consistent disbursements for conservation-related activities.

Foundation Comments

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Staff Information

Number of Full Time Staff 2
Number of Part Time Staff 0
Number of Volunteers 70
Number of Contract Staff 5
Staff Retention Rate % --

Staff Demographics

Ethnicity African American/Black: 0
Asian American/Pacific Islander: 1
Caucasian: 6
Hispanic/Latino: 0
Native American/American Indian: 0
Other: 0
Other (if specified): --
Gender Female: 4
Male: 3
Not Specified 0

Plans & Policies

Organization has Fundraising Plan? Under Development
Organization has Strategic Plan? No
Years Strategic Plan Considers --
Management Succession Plan No
Business Continuity of Operations Plan No
Organization Policies And Procedures Under Development
Nondiscrimination Policy Under Development
Whistle Blower Policy No
Document Destruction Policy --
Directors and Officers Insurance Policy --
State Charitable Solicitations Permit Yes
State Registration Yes

Risk Management Provisions

Workers Compensation and Employers' Liability

Reporting and Evaluations

Management Reports to Board? Yes
CEO Formal Evaluation and Frequency Yes Annually
Senior Management Formal Evaluation and Frequency N/A N/A
Non Management Formal Evaluation and Frequency Yes Annually

Governance


Board Chair Ms. Vivian K. Spiro
Board Chair Company Affiliation Community Volunteer
Board Chair Term Jan 2000 -
Board Co-Chair Ms. Mary McGrath
Board Co-Chair Company Affiliation Independent producer
Board Co-Chair Term Nov 1997 -

Board Members

Name Company Affiliations Status
Mr. Alan Andres Working Media, Inc. Voting
Mr. Peter Brown Nutter McClennen & Fish LLP Voting
Mr. Timothy Carey Raytheon Voting
Ms. Lorie Conway Boston Film & Video Productions, LLC Voting
Mr. Peter Drummey Massachusetts Historical Society Voting
Mr. Stona Fitch Concord Free Press Voting
Ms. Rebecca Forrester Community Volunteer Voting
Mr. Allan M. Green FDA Regs Voting
Ms. Ashley Harmon Community Volunteer Voting
Mr. Peter Kadzis The Boston Phoenix Voting
Ms. Kathryn Lasky Community Volunteer Voting
Ms. Mary Lentz Museum and Collector Resource Voting
Ms. Anita Lincoln Community Volunteer Voting
Ms. Sharon Lincoln Foley Hoag LLP Voting
Mr. William Martin Community Volunteer Voting
Ms. Joan Patton Community Volunteer Voting
Ms. Julia Pfannenstiehl Community Volunteer Voting
Ms. Amy E. Ryan Boston Public Library Exofficio
Ms. Vivian K. Spiro Community Volunteer Voting

Constituent Board Members

Name Company Affiliations Status
-- -- --

Youth Board Members

Name Company Affiliations Status
-- -- --

Advisory Board Members

Name Company Affiliations Status
-- -- --

Board Demographics

Ethnicity African American/Black: 0
Asian American/Pacific Islander: 0
Caucasian: 18
Hispanic/Latino: 0
Native American/American Indian: 0
Other: 0
Other (if specified): --
Gender Female: 9
Male: 9
Not Specified 0

Board Information

Board Term Lengths 3
Board Term Limits 2
Board Meeting Attendance % 80%
Written Board Selection Criteria Yes
Written Conflict Of Interest Policy Yes
Percentage of Monetary Contributions 94%
Percentage of In-Kind Contributions 94%
Constituency Includes Client Representation Yes

Standing Committees

  • Board Governance
  • Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
  • Finance
  • Nominating

CEO/Executive Director/Board Comments

We are now in the process of launching our first ever formal fundraising initiative to raise funds for the David McCullough Conservation Fund. Our goal is to create a endowment that can generate enough annual income to ensure that the most basic conservation work needed to guarantee the survival of the BPL’s Special Collections can continue in the future, regardless of how much funding the Library receives from the city or state.

Foundation Comments

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Financials


Revenue vs. Expense ($000s)

Expense Breakdown 2015 (%)

Expense Breakdown 2014 (%)

Expense Breakdown 2013 (%)

Prior Three Years Total Revenue and Expense Totals

Fiscal Year 2015 2014 2013
Total Revenue $841,000 $960,526 $836,317
Total Expenses $448,138 $490,873 $462,211

Prior Three Years Revenue Sources

Fiscal Year 2015 2014 2013
Foundation and
Corporation Contributions
-- -- --
Government Contributions $0 $0 $0
    Federal -- -- --
    State -- -- --
    Local -- -- --
    Unspecified -- -- --
Individual Contributions $445,479 $455,432 $388,897
Indirect Public Support -- -- --
Earned Revenue -- $69,847 $64,609
Investment Income, Net of Losses $29,878 $165,766 $105,053
Membership Dues $13,602 $27,218 $11,080
Special Events $352,041 $242,263 $266,678
Revenue In-Kind -- -- --
Other -- -- --

Prior Three Years Expense Allocations

Fiscal Year 2015 2014 2013
Program Expense $301,066 $321,832 $287,701
Administration Expense $126,652 $144,196 $154,244
Fundraising Expense $20,420 $24,845 $20,266
Payments to Affiliates -- -- --
Total Revenue/Total Expenses 1.88 1.96 1.81
Program Expense/Total Expenses 67% 66% 62%
Fundraising Expense/Contributed Revenue 3% 4% 3%

Prior Three Years Assets and Liabilities

Fiscal Year 2015 2014 2013
Total Assets $4,378,810 $3,978,200 $3,191,995
Current Assets $1,065,641 $705,503 $831,339
Long-Term Liabilities $0 $0 $0
Current Liabilities $0 $0 $0
Total Net Assets $4,378,810 $3,978,200 $3,191,995

Prior Three Years Top Three Funding Sources

Fiscal Year 2015 2014 2013
1st (Source and Amount) -- --
-- --
-- --
2nd (Source and Amount) -- --
-- --
-- --
3rd (Source and Amount) -- --
-- --
-- --

Financial Planning

Endowment Value --
Spending Policy --
Percentage(If selected) --
Credit Line No
Reserve Fund Yes
How many months does reserve cover? --

Capital Campaign

Are you currently in a Capital Campaign? Anticipated In 3 Years
Capital Campaign Purpose To continue funding the positions we are currently underwriting, while building an endowment to ensure that conservation & digitization can continue in perpetuity.
Campaign Goal $6,000,000.00
Capital Campaign Dates July 2013 - June 2016
Capital Campaign Raised-to-Date Amount $250,000.00
Capital Campaign Anticipated in Next 5 Years? Yes

Short Term Solvency

Fiscal Year 2015 2014 2013
Current Ratio: Current Assets/Current Liabilities -- -- --

Long Term Solvency

Fiscal Year 2015 2014 2013
Long-term Liabilities/Total Assets 0% 0% 0%

CEO/Executive Director/Board Comments

We are looking forward to kicking off the Associates’ first ever, formal fundraising campaign; which marks a departure from our traditional reliance upon event income, and will hopefully enable us to create a consistent, reliable source of support for conservation. We feel optimistic about this because despite the economy, the Associates has raised over a million dollars for the first time ever during fiscal year 2012 —a good indicator of the potential support for our efforts.

Foundation Comments

Financial summary data in the charts and graphs above are per the organization's IRS Form 990s. Contributions from foundations and corporations are listed under individuals when the breakout was not available.

Documents


Other Documents

No Other Documents currently available.

Impact

The Impact tab is a section on the Giving Common added in October 2013; as such the majority of nonprofits have not yet had the chance to complete this voluntary section. The purpose of the Impact section is to ask five deceptively simple questions that require reflection and promote communication about what really matters – results. The goal is to encourage strategic thinking about how a nonprofit will achieve its goals. The following Impact questions are being completed by nonprofits slowly, thoughtfully and at the right time for their respective organizations to ensure the most accurate information possible.


1. What is your organization aiming to accomplish?

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2. What are your strategies for making this happen?

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3. What are your organization’s capabilities for doing this?

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4. How will your organization know if you are making progress?

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5. What have and haven’t you accomplished so far?

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