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Music And Youth Initiative Inc.

 398 Columbus Avenue, #307
 Boston, MA 02116
[P] (508) 353-4714
[F] --
www.musicandyouth.org
[email protected]
Gary Eichhorn
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INCORPORATED: 2005
 Printable Profile (Summary / Full)
EIN 20-2767066

LAST UPDATED: 11/17/2016
Organization DBA Music & Youth Initiative
Music & Youth
Former Names --
Organization received a competitive grant from the Boston Foundation in the past five years No

Summary

Mission StatementMORE »

We create accessible, sustainable, high quality music programs so every young person can experience the magic of music.

Mission Statement

We create accessible, sustainable, high quality music programs so every young person can experience the magic of music.

FinancialsMORE »

Fiscal Year Jan 01, 2016 to Dec 31, 2016
Projected Income $710,000.00
Projected Expense $701,000.00

ProgramsMORE »

  • Music Clubhouse Program

Revenue vs. Expense ($000s)

Expense Breakdown 2015 (%)

Expense Breakdown 2014 (%)

Expense Breakdown 2013 (%)

For more details regarding the organization's financial information, select the financial tab and review available comments.


Overview

Mission Statement

We create accessible, sustainable, high quality music programs so every young person can experience the magic of music.

Background Statement

Music & Youth was founded in 2004 in Boston, Massachusetts to provide financial and operational resources to already effective, not-for-profit Youth Development Organizations in underserved communities, allowing them to offer after school music education to pre-teen and teenage youth (age 10-18). Our program, The Music Clubhouse, provides instruction in guitar, keys, drums, bass, voice, beat making, and music recording. We partner with Boys & Girls Clubs, YMCA’s and other community based organizations who run the Music Clubhouse in their facility.

Music & Youth was founded by Gary and Joan Eichhorn, who continue to lead the organization as the Chief Executive Officer and Chief Financial Officer. They created the organization to address the increasing disparity in access to music education, particularly for youth in under resourced communities who have very limited access to music education. They found that there were very few, if any, after school programs offering music. Music is one of the most requested programs at youth development organizations such as Boys & Girls Clubs, but these organizations typically lack the expertise and financial resources to offer high quality music education programs.

Music & Youth’s goal is to provide the supporting resources and expertise necessary for established youth development organizations to launch and sustain the Music Clubhouse as part of their core program. One of the key differentiators between Music & Youth and other after school music programs is that in our model, the youth development partner “owns” the Music Clubhouse and is fully responsible for its management and operations.

Impact Statement

Music and Youth Initiative developed the Music Clubhouse program, which is a highly leveraged after school music program for underserved urban youth ages 10-18.  Our Music Clubhouses gives these youth the opportunity, generally at no cost, to enroll in formal music lessons. including guitar, drums, keyboard, voice and music production.  We partner with Boys & Girls Clubs, YMCA's and local youth development organizations.  These organizations run the Music Clubhouses in their facilities and provide their youth development expertise.  We also partner with major universities who provide work-study and co-op students as well as their expertise in music pedagogy. Music and Youth provides the programmatic expertise for setting up and managing the Music Clubhouses.  This highly leveraged model allows us to provide the highest quality program in a very financially efficient manner.

Needs Statement

  • Partnerships with high quality Youth Development Organizations, University Partners and Corporate Partners to bring the Music Clubhouse program to new communities to serve more youth
  • Funding to enable us to continue providing ongoing financial support for the Music Clubhouse program, particularly as we look to expand geographically
  • Continue to develop and upgrade instructional and programming materials for the Music Clubhouse Program
  • Provide instruments and computers for the Music Clubhouses
  • Funding to hire experienced youth at each Clubhouse as "Youth Leaders" to mentor and teach at the Music Clubhouses
  • Expand our board to provide the expertise necessary to expand the Music Clubhouse nationally.

CEO Statement

Music & Youth’s strategy is to address the paucity in music education through the delivery of a sustainable after school music program, the Music Clubhouse, that is offered in partnership with leading Youth Development Organizations.

One of the key differentiators between Music & Youth and other after school music programs is that in our model, the youth development partner “owns” the Music Clubhouse and is fully responsible for its management and operations. We focus on providing the initial financial resources to provide a “runway” for each organization to develop their own donor base to become financially independent. We provide our partners with a detailed Clubhouse Design Guide (helping them build the Clubhouse), a Clubhouse Owner’s Manual (helping them run the Clubhouse), Method Books (helping them teach music) and other online materials (including sample job descriptions, staffing plans, schedules, best practices documentation) so they don’t have to reinvent the wheel. Most importantly, we provide coaching and support - to teach the Youth Development Organizations (both the Clubhouse directors and their management team) how to run and sustain the program. We measure our success on our Youth Development Partners becoming independent of our financial support. Our KEY goal is sustainability.

To our knowledge, we are the only organization in the country utilizing this approach.

Board Chair Statement

Kids are kids…they all have hopes, dreams and aspirations for their lives. The economic disparity in our country creates an uneven playing field, erecting barriers for young people whose economic circumstances limit the OPPORTUNITIES available to them. Many urban teens and tweens navigate the reality of underfunded schools and dangerous streets, with limited positive outlets for their creativity and energy.

They deserve better.

In 2004, Joan and I decided to roll up our sleeves and do something about this disparity. We founded the Music & Youth Initiative, a non-profit organization whose goal is to give every young person an opportunity to bring the magic of music into their lives. We were particularly concerned with the lack of after school programs for teens and tweens (ages 10-18), a crucial turning point in many young people’s lives. We decided to create a program focusing on providing these youth with a world class environment for learning, performing and recording contemporary music.

Why music? Because music has been proven again and again to build academic and social skills, create an important outlet for expression and build self-confidence and self-esteem. And, most importantly, music is a magnet that attracts teens away from the violence of urban streets and into safe caring environments where they can learn and grow.

With my background in business and my passion as an amateur musician, and Joan’s education as a social worker and as a CPA, our husband and wife team formed the core of Music & Youth Initiative.

With every performance, open mic night and CD release party we go to, we are energized by the enormous impact music has had on the lives of so many of the youth we serve.

Each year, almost 1000 youth enroll in music lessons in our Music Clubhouses. At our annual Showcase event, nearly 100 youth have the opportunity to perform in front of an audience of over 1200 cheering family, friends and neighbors. That event really highlights the scope of the impact

Music & Youth Initiative is having.

This is the best job we’ve ever had!

 
 

Geographic Area Served

GREATER BOSTON REGION, MA
NATIONAL

Eastern Massachusetts; Fort Worth, Texas and Atlanta, Georgia

Organization Categories

  1. Youth Development - Youth Development Programs
  2. Arts,Culture & Humanities - Music
  3. -

Independent research has been conducted on this organization's theory of change or on the effectiveness of this organization's program(s)

No

Programs

Music Clubhouse Program

The Music & Youth Initiative offers music education and mentoring to underserved youth who would not otherwise have access to that opportunity. Music & Youth develops and supports Music Clubhouses outfitted with state of the art instruments, recording equipment, and most importantly instructors and mentors. The hallmarks of the Music Clubhouse are quality music instruction, creative programming, and mentoring that encourage youth to share their experiences and creations with their peers and with the community. We partner with professional youth development organizations such as Boys & Girls Clubs, YMCA's and other community based organizations, as well as world class colleges and universities. These partners leverage Music & Youth's expertise and financial resources to open young minds to opportunities and experiences that they might not have imagined, in an incredibly cost-effective way.
Budget  $200,000.00
Category  Education, General/Other Extracurricular Arts & Culture
Population Served Adolescents Only (13-19 years) At-Risk Populations
Program Short-Term Success  We also measure success by qualitative aspects of the program, based on our visits to Clubhouses and discussions with both Clubhouse staff and the Youth Development partner’s management team. Music Clubhouse directors meet on a monthly basis with Music & Youth, creating yet another forum for evaluating our progress. We strive to have over 60 students/week in music lessons at the end of the first year of the Music Clubhouse operations.
Program Long-Term Success 

Music & Youth measures success by the ability of our Youth Development partners (who own their Music Clubhouse) to execute a high quality after school music program. We closely monitor, particularly with our newer partners, the progress of each Music Clubhouse at each stage of its development. Through both formal reporting and an on-ongoing open dialog we encourage the sharing of the successes and challenges experienced by Clubhouse staff, so that we can adequately advise and support them.


We have created benchmark metrics for certain criteria that allow us to evaluate the strength of each Music Clubhouse. These metrics are based on reports that our Clubhouses submit to us three times each year, and include information such as: how many youth visit the Clubhouse each week, how many “regular” members participate (a regular member attends at least once per week), how many youth complete workshops, and how many youth perform.

Program Success Monitored By  We require 3 times/year formal reports which outline quantitative and qualitative goals for the Music Clubhouse.  In addition, we meet with the Music Clubhouse director at least once/month and have frequent meetings with their management.  We also visit each Clubhouse (unannounced) to get a better understanding of their programming and results.
Examples of Program Success  From our inception, 95% of our clubhouses are in operation through our Youth Development partners and are meeting or exceeding their goals for number of youth engaged in formal music lessons and musical mastery.  

CEO/Executive Director/Board Comments

Music & Youth is at an exciting juncture. Over the past 11 years, we have developed and fine tuned our Music Clubhouse model; with the goal of establishing a high quality, sustainable after school music education program that is both replicable and scalable at a national level. Our model centers on creating a strong network of partners; including proven Youth Development organizations who run the program, universities who help staff each Music Clubhouse, and corporate partners who contribute state of the art equipment and technology.

Building on our successful launch and continued support of 16 Music Clubhouses in Massachusetts, in 2015 we launched our first Music Clubhouse outside of Massachusetts, in partnership with the Boys & Girls Clubs of Greater Fort Worth in Texas.


Consistent with our track record, we project opening 1 or 2 new Music Clubhouses each year over the next 8-10 years, primarily outside of Massachusetts. Our experience shows significant benefits to creating geographically aligned “clusters” of Music Clubhouses. Our cluster strategy allows for collaboration, where youth from multiple communities that are geographically accessible work together to make music. It also provides a support network for the full time Music Clubhouse directors, who meet monthly to share stories, best practices, and resources.


We are excited to share that the Boys & Girls Clubs of Greater Fort Worth intend to open a total of 4 Music Clubhouses over the next several years, which will enhance the lives of the youth they serve through the power of music. Their first Clubhouse opened in May 2015, and has already been a huge draw for their youth. We anticipate that they will open their second Music Clubhouse in 2017.


We are currently in discussions with several potential Youth Development partners to expand to a third geography in  the next year or two.

Management


CEO/Executive Director Mr. Gary Eichhorn
CEO Term Start Sept 2004
CEO Email gary@musicandyouth.org
CEO Experience Gary is the founder and Executive Director of the Music & Youth Initiative.  Prior to Music & Youth, he was CEO of Eichhorn Group LLC which provided consulting for the Venture Capital, Medical and Information Technology industries.  Gary's background includes senior management positions at Digital Equipment Corporation and Hewlett Packard, and he was CEO of Open Market, Inc.  Gary also has experience as a board member of a number of public, private and non-profit organizations.
Co-CEO --
Co-CEO Term Start --
Co-CEO Email --
Co-CEO Experience --

Former CEOs and Terms

Name Start End
-- -- --

Senior Staff

Name Title Experience/Biography
David Bickel Associate Executive Director --
Joan Eichhorn Chief Financial Office and Co-Founder --

Awards

Award Awarding Organization Year
-- -- --

Affiliations

Affiliation Year
-- --
Member of state association of nonprofits? No
Name of state association --

External Assessments and Accreditations

External Assessment or Accreditation Year
-- --

Collaborations

Youth Development Partners

Our Music Clubhouses are all owned and operated by our youth development partners in their buildings:

  • Boys & Girls Clubs of Boston, with 5 Clubhouse locations

    • Blue Hill Clubhouse (Est. 2007)

    • Charlestown Clubhouse (Est. 2012)

    • Jordan Clubhouse (Est. 2012)

    • South Boston Clubhouse (Est. 2015)

    • Yawkey Clubhouse (Est. 2010)

  • Boys & Girls Clubs of Dorchester - Dorchester Clubhouse (Est. 2007)

  • Boys & Girls Clubs of Greater Fort Worth - North Fort Worth Clubhouse (Est. 2015)

  • Boys & Girls Clubs of Greater Lowell - Lowell Clubhouse (Est. 2014)

  • Hyde Square Task Force - Hyde Square Clubhouse (Est. 2008)

  • Merrimack Valley YMCA, with 2 Clubhouse locations

    • Lawrence Clubhouse (Est. 2005)

    • Methuen Clubhouse (Est. 2014)

  • Sociedad Latina - Sociedad Clubhouse (Est. 2009)

  • South Shore YMCA - Salah Foundation Clubhouse (Est. 2014)

  • Waltham Boys & Girls Club - Waltham Clubhouse (Est. 2014)

  • West End House Boys & Girls Club - West End House Clubhouse (Est. 2006)

  • YMCA of Metro North - Lynn Clubhouse (Est. 2011)



University Partners

  • Berklee College of Music

  • Emerson College

  • Northeastern University 

  • University of Massachusetts Lowell 

  • Colgate University


Corporate Partners

  • Avid Corporation 

  • Bank of America Foundation

  • D’Addario Corporation 

CEO/Executive Director/Board Comments

Music & Youth is at an exciting juncture. Over the past 11 years, we have developed and fine tuned our Music Clubhouse model; with the goal of establishing a high quality, sustainable after school music education program that is both replicable and scalable at a national level. Our model centers on creating a strong network of partners; including proven Youth Development organizations who run the program, universities who help staff each Music Clubhouse, and corporate partners who contribute state of the art equipment and technology. Building on our successful launch and continued support of 16 Music Clubhouses in Massachusetts, in 2015 we launched our first Music Clubhouse outside of Massachusetts, in partnership with the Boys & Girls Clubs of Greater Fort Worth in Texas.


Consistent with our track record, we project opening 1 or 2 new Music Clubhouses each year over the next 8-10 years, primarily outside of Massachusetts. Our experience shows significant benefits to creating geographically aligned “clusters” of Music Clubhouses. Our cluster strategy allows for collaboration, where youth from multiple communities that are geographically accessible work together to make music. It also provides a support network for the full time Music Clubhouse directors, who meet monthly to share stories, best practices, and resources.

Foundation Comments

--

Staff Information

Number of Full Time Staff 3
Number of Part Time Staff 1
Number of Volunteers 30
Number of Contract Staff 2
Staff Retention Rate % 100%

Staff Demographics

Ethnicity African American/Black: 0
Asian American/Pacific Islander: 0
Caucasian: 4
Hispanic/Latino: 0
Native American/American Indian: 0
Other: 0
Other (if specified): 0
Gender Female: 2
Male: 2
Not Specified 0

Plans & Policies

Organization has Fundraising Plan? Yes
Organization has Strategic Plan? Yes
Years Strategic Plan Considers 5
Management Succession Plan Under Development
Business Continuity of Operations Plan Yes
Organization Policies And Procedures Yes
Nondiscrimination Policy Yes
Whistle Blower Policy Yes
Document Destruction Policy Yes
Directors and Officers Insurance Policy Yes
State Charitable Solicitations Permit Yes
State Registration --

Risk Management Provisions

--

Reporting and Evaluations

Management Reports to Board? Yes
CEO Formal Evaluation and Frequency No Annually
Senior Management Formal Evaluation and Frequency Yes Annually
Non Management Formal Evaluation and Frequency Yes Annually

Governance


Board Chair Mr. Gary Eichhorn
Board Chair Company Affiliation Music and Youth Initiative
Board Chair Term May 2016 - May 2017
Board Co-Chair --
Board Co-Chair Company Affiliation --
Board Co-Chair Term -

Board Members

Name Company Affiliations Status
Mark Duffy Delta Capital Partners Voting
Gary Eichhorn Music and Youth Initiative Voting
Joan Eichhorn Music and Youth Initiative Voting
Richard Eichhorn SmashFly Voting
Tom Hamilton Aerosmith Voting
Andrea Howard West End House Boys & Girls Club Voting
Robert Inches Windhorse Voting
John LeClaire Goodwin Procter Voting
Michael Mancuso Retired Voting
Heather Sullivan Hewlett Packard Voting
Susan Yanofsky Self-employed Voting

Constituent Board Members

Name Company Affiliations Status
-- -- --

Youth Board Members

Name Company Affiliations Status
-- -- --

Advisory Board Members

Name Company Affiliations Status
Andy Davis Retired NonVoting
Mike Gallup Retired --
Keith Garde Community Volunteer NonVoting
Arthur Lauretano Community Volunteer --
Jim McCoy Actor NonVoting
Joe OConnor Retired --
Alex Ruthmann New York University NonVoting

Board Demographics

Ethnicity African American/Black: 0
Asian American/Pacific Islander: 0
Caucasian: 11
Hispanic/Latino: 0
Native American/American Indian: 0
Other: 0
Other (if specified): 0
Gender Female: 4
Male: 7
Not Specified 0

Board Information

Board Term Lengths 1
Board Term Limits 0
Board Meeting Attendance % 90%
Written Board Selection Criteria Yes
Written Conflict Of Interest Policy Yes
Percentage of Monetary Contributions 90%
Percentage of In-Kind Contributions 40%
Constituency Includes Client Representation Yes

Standing Committees

  • Audit, Compliance and Controls

CEO/Executive Director/Board Comments

--

Foundation Comments

--

Financials


Revenue vs. Expense ($000s)

Expense Breakdown 2015 (%)

Expense Breakdown 2014 (%)

Expense Breakdown 2013 (%)

Fiscal Year Jan 01, 2016 to Dec 31, 2016
Projected Income $710,000.00
Projected Expense $701,000.00
Form 990s

2015 Form 990

2014 Form 990

2013 Form 990

2012 Form 990

Audit Documents

2015 2015 Financial Statements

2014 2014 Financial Statements

2013 2013 Financial Statements

2012 2012 Financial Statements

IRS Letter of Exemption

IRS Letter of Determination

Prior Three Years Total Revenue and Expense Totals

Fiscal Year 2015 2014 2013
Total Revenue $552,424 $554,304 $609,445
Total Expenses $535,984 $565,536 $579,296

Prior Three Years Revenue Sources

Fiscal Year 2015 2014 2013
Foundation and
Corporation Contributions
-- -- --
Government Contributions $0 $0 $0
    Federal -- -- --
    State -- -- --
    Local -- -- --
    Unspecified -- -- --
Individual Contributions $387,280 $294,263 $317,835
Indirect Public Support -- -- --
Earned Revenue -- -- --
Investment Income, Net of Losses -- -- --
Membership Dues -- -- --
Special Events -- -- --
Revenue In-Kind $164,280 $216,980 $261,418
Other $864 $43,061 $30,192

Prior Three Years Expense Allocations

Fiscal Year 2015 2014 2013
Program Expense $448,563 $486,634 $508,669
Administration Expense $41,044 $41,870 $34,608
Fundraising Expense $46,377 $37,032 $36,019
Payments to Affiliates -- -- --
Total Revenue/Total Expenses 1.03 0.98 1.05
Program Expense/Total Expenses 84% 86% 88%
Fundraising Expense/Contributed Revenue 12% 13% 11%

Prior Three Years Assets and Liabilities

Fiscal Year 2015 2014 2013
Total Assets $282,583 $265,091 $276,308
Current Assets $282,583 $265,091 $276,308
Long-Term Liabilities $0 $0 $0
Current Liabilities $5,239 $4,187 $4,172
Total Net Assets $277,344 $260,904 $272,136

Prior Three Years Top Three Funding Sources

Fiscal Year 2015 2014 2013
1st (Source and Amount) -- --
-- --
-- --
2nd (Source and Amount) -- --
-- --
-- --
3rd (Source and Amount) -- --
-- --
-- --

Financial Planning

Endowment Value --
Spending Policy --
Percentage(If selected) --
Credit Line No
Reserve Fund No
How many months does reserve cover? --

Capital Campaign

Are you currently in a Capital Campaign? No
Capital Campaign Purpose --
Campaign Goal --
Capital Campaign Dates -
Capital Campaign Raised-to-Date Amount --
Capital Campaign Anticipated in Next 5 Years? --

Short Term Solvency

Fiscal Year 2015 2014 2013
Current Ratio: Current Assets/Current Liabilities 53.94 63.31 66.23

Long Term Solvency

Fiscal Year 2015 2014 2013
Long-term Liabilities/Total Assets 0% 0% 0%

CEO/Executive Director/Board Comments

Music & Youth is at an exciting juncture. Over the past 11 years, we have developed and fine tuned our Music Clubhouse model; with the goal of establishing a high quality, sustainable after school music education program that is both replicable and scalable at a national level. Our model centers on creating a strong network of partners; including proven Youth Development organizations who run the program, universities who help staff each Music Clubhouse, and corporate partners who contribute state of the art equipment and technology. Building on our successful launch and continued support of 16 Music Clubhouses in Massachusetts, in 2015 we launched our first Music Clubhouse outside of Massachusetts, in partnership with the Boys & Girls Clubs of Greater Fort Worth in Texas.


Consistent with our track record, we project opening 1 or 2 new Music Clubhouses each year over the next 8-10 years, primarily outside of Massachusetts. Our experience shows significant benefits to creating geographically aligned “clusters” of Music Clubhouses. Our cluster strategy allows for collaboration, where youth from multiple communities that are geographically accessible work together to make music. It also provides a support network for the full time Music Clubhouse directors, who meet monthly to share stories, best practices, and resources.


We are excited to share that the Boys & Girls Clubs of Greater Fort Worth intend to open a total of 4 Music Clubhouses over the next several years, which will enhance the lives of the youth they serve through the power of music. Their first Clubhouse opened in May 2015, and has already been a huge draw for their youth. We anticipate that they will open their second Music Clubhouse in 2017.


We are currently in discussions with several potential Youth Development partners to expand to a third geography. 

Foundation Comments

Financial summary data in charts and graphs above are per the organization's Reviewed Financial Statements. Contributions from foundations and corporations are listed under individuals when the breakout was not available. Please note, the Other revenue category above, for FY14, FY13 and FY12, includes purpose restricted grant funding.

Documents


Other Documents

No Other Documents currently available.

Impact

The Impact tab is a section on the Giving Common added in October 2013; as such the majority of nonprofits have not yet had the chance to complete this voluntary section. The purpose of the Impact section is to ask five deceptively simple questions that require reflection and promote communication about what really matters – results. The goal is to encourage strategic thinking about how a nonprofit will achieve its goals. The following Impact questions are being completed by nonprofits slowly, thoughtfully and at the right time for their respective organizations to ensure the most accurate information possible.


1. What is your organization aiming to accomplish?

Overall Organizational Goals

Sustainability

We have always believed it is possible to provide a high quality music program that is engaging to youth, and is both financially and programmatically sustainable. Since our inception we have provided our host organization partners seed funding generally in excess of $110,000 over the first five years of a Music Clubhouse’s operation. Our seed funding covers about a quarter of the direct costs of running the Clubhouse; our youth development partners fund the remaining two thirds. This initial matching funding model is intended to provide the organizations with sufficient lead time to fully develop the Clubhouse program, integrate it into their core program, and establish their own sources of funding. We are proud to report that all of our Music Clubhouses that have completed the initial funding period have successfully become financially self-sustaining! More so, the other Clubhouses are moving towards meeting this goal in the appropriate timeframe. The Music Clubhouses have become an integral part of our Youth Development partners’ program model and organizational culture.


Gateway to Additional Teen Programming

An important goal of our Youth Development partners is to attract and retain teens, which is historically a difficult population to engage. The Music Clubhouse is often the magnet that attracts a teen to the organization, with the result that they often go on to “try out” other programs and services offered by our partners. Once a teen becomes engaged, our Youth Development partners can provide valuable wraparound services including tutoring, homework help, hot meal programs, physical fitness programs and so much more.


In a number of instances, the Music Clubhouse has also spawned new organizational teen programming. For example, several of our Youth Development partners now offer dance, arts and visual arts programs that are particularly attractive to teens/pre-teens.


2. What are your strategies for making this happen?

Our goal is to provide our Youth Development partners with the tools and support they need to launch and sustain a program that musically engages youth. In the first 5 years of a Music Clubhouse’s operations, we provide our partners with up to $100,000 in cash grants to seed the development of the program, plus up to $10,000 in cash grants to provide equipment. Just as important, from day one we provide our partner organizations with significant program support services to help them launch and implement a successful program. Our support services continue for the life of the program.


Our program support services include the following activities, which focus on teaching our partners to successfully own and run a high quality, afterschool, contemporary music program for teens and pre-teens.


First Year of a Music Clubhouse operations, Music & Youth provides:

Assistance in selecting and designing the physical location of the Music Clubhouse within the Youth Development Organization’s facility. A Music Clubhouse must be a minimum of 1,000 square feet of dedicated space. We work closely with the organization’s architects and contractors to ensure the Music Clubhouse is built to our standards, especially in terms of acoustic specs as well as the overall facility layout.

Assistance in sourcing and interviewing prospective full time Music Clubhouse directors who must have an undergraduate degree in music as well as youth development experience.

A 12 month comprehensive training program for the Music Clubhouse director including: developing lesson plans, schedules, and helping them select and train their staff. Most importantly, we guide the Music Clubhouse director in creating the appropriate program culture; in order to achieve an important balance between structure and “fun” - to create a place where young people enjoy being because they have fun learning about music but does not feel like a continuation of school.


Second Year and Beyond for a Music Clubhouse, Music & Youth provides:

Ongoing training for the Music Clubhouse director, including monthly Director meetings which provide professional development and best practice sharing

On-site support from Music & Youth staff to help refine the program and address programming issues that may arise

Professional opportunities for Music Clubhouse directors to receive continuing education, focused on new technologies

Access to the updated Music Clubhouse Owner's Manual and Method Books - including Method Book training and curriculum development support

Equipment allowance program which provides an annual stipend for the purchase of critical supplies (strings, drum sticks etc) without the need for lengthy approvals within the youth development organization.

Support for the annual spring Showcase - giving each Music Clubhouse an opportunity to have their youth perform at a large venue along with other Clubhouse youth in a collaborative performance

Opportunity to apply for participation in the Youth Leader Program. Youth Leaders are committed Music Clubhouse members who are hired to teach music and mentor younger Clubhouse members. Music & Youth provides program management/oversight of the Youth Leader program. Each semester we sponsor an Orientation session where Youth Leaders meet and set personal goals. At the end of the semester we hold a Youth Leader Forum where each Youth Leader reports back to their peers on their experience.

Opportunity to apply for participation in the Colgate Fellows Program, which funds a Colgate University student as a summer staff member at a Clubhouse. Music & Youth manages the Colgate Fellowship program, including sourcing Colgate Students, matching them with Music Clubhouses (culture, musical expertise) and managing the program during the student’s fellowship at the Clubhouse. Colgate University pays the students for their Fellowships.


3. What are your organization’s capabilities for doing this?

Our Strategy - Why We are Different

Music & Youth’s strategy is to address the paucity in music education through the delivery of a sustainable after school music program, the Music Clubhouse, that is offered in partnership with leading Youth Development Organizations.


One of the key differentiators between Music & Youth and other after school music programs is that in our model, the youth development partner “owns” the Music Clubhouse and is fully responsible for its management and operations. We focus on providing the initial financial resources to provide a “runway” for each organization to develop their own donor base to become financially independent. We provide our partners with a detailed Clubhouse Design Guide (helping them build the Clubhouse), a Clubhouse Owner’s Manual (helping them run the Clubhouse), Method Books (helping them teach music) and other online materials (including sample job descriptions, staffing plans, schedules, best practices documentation) so they don’t have to reinvent the wheel. Most importantly, we provide coaching and support - to teach the Youth Development Organizations (both the Clubhouse directors and their management team) how to run and sustain the program. We measure our success on our Youth Development Partners becoming independent of our financial support. Our KEY goal is sustainability.


To our knowledge, we are the only organization in the country utilizing this approach.


In our experience, other organizations providing after school music education fall into two categories. Some have a created a single, stand alone music education program to serve the needs of a local community. This program is owned and operated by the non-profit organization, and typically has one location. Another model creates a music non-profit organization which establishes music programs within other not-for-profits’ facilities, such as Boys & Girls Clubs. However, in this instance, the music non-profit maintains full ownership over each program, employing their own staff. Their program remains separate from the operations of the hosting organization.

4. How will your organization know if you are making progress?

Music & Youth measures success by the ability of our Youth Development partners (who own their Music Clubhouse) to execute a high quality after school music program. We closely monitor, particularly with our newer partners, the progress of each Music Clubhouse at each stage of its development. Through both formal reporting and an on-ongoing open dialog we encourage the sharing of the successes and challenges experienced by Clubhouse staff, so that we can adequately advise and support them.


We have created benchmark metrics for certain criteria that allow us to evaluate the strength of each Music Clubhouse. These metrics are based on reports that our Clubhouses submit to us three times each year, and include information such as: how many youth visit the Clubhouse each week, how many “regular” members participate (a regular member attends at least once per week), how many youth complete workshops, and how many youth perform.


We also measure success by qualitative aspects of the program, based on our visits to Clubhouses and discussions with both Clubhouse staff and the Youth Development partner’s management team. Music Clubhouse directors meet on a monthly basis with Music & Youth, creating yet another forum for evaluating our progress.


The following is a summary of program outcomes for our Music Clubhouses:


Sustainability

We have always believed it is possible to provide high quality, music education that is engaging to youth and both financially and programmatically sustainable. We are proud to report that all 11 Music Clubhouses that have completed the initial Music & Youth 5 year funding period have successfully become financially self-sustaining! More so, the other Clubhouses are moving towards meeting this goal in the appropriate timeframe. The Music Clubhouses have become an integral part of our Youth Development partners’ program model and organizational culture.


Expansion

There is no better indication of success than the ongoing investment by our Youth Development partners in the Music Clubhouse program. One of our partners has opened a second Music Clubhouse at an additional site. Another Youth Development partner has expanded from one Music Clubhouse in 2005 to opening their fifth Music Clubhouse in 2015.


5. What have and haven’t you accomplished so far?

Fundamental to our strategy is to choose Youth Development Organizations who we will “teach to fish” so they can create and sustain high quality afterschool programs, so selecting the right partners is the most important element of our success.

We have developed an extensive due diligence process to help ensure that we partner with Youth Development Organizations that:

  • Focus on underserved youth

  • Have a strong desire for a high quality music program as part of their holistic approach to providing services for their youth

  • Demonstrate a track record of providing outstanding Youth Development programs

  • Have the financial resources to sustain our program after the 5 year matching grant period

  • Have a management team that is committed to the program at all levels of the organization and is capable of implementing and operating the program - and is philosophically aligned with the major elements of the Music Clubhouse program

Given these goals, we measure ourselves by how effective we are in providing our Youth Development partners the expertise they need to sustain a high quality after school music education program.  The more independent they are, the more we have succeeded.  
 
Please see our website (www.musicandyouth.org) for our current list of Music Clubhouses. 
 
 

While this approach has been successful, our most notable “failure” was to select an organization that we knew presented some financial risks, but we felt was worth taking a chance on. In 2010, we partnered with a Youth Development Organization to create a Music Clubhouse. There was virtually no programming for teens/pre-teens in this community and we really wanted to help fill that gap. While the Clubhouse was successful, unfortunately the Youth Development Organization's financial situation deteriorated and they decided to close the entire branch in 2015. In this case, there was a silver lining - another Youth Development Organization took over the site and is in the process of working with us to re-establish the Music Clubhouse. However, it does reinforce how important it is for us not to compromise our standards while doing our due diligence on Youth Development Partners in the future.