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Phyllis A Marine Association

 81 Rocky Neck Avenue
 Gloucester, MA 01930
[P] (978) 381-3901
[F] --
www.phyllis-a.org
ahealey@phyllis-a.org
Amy-Beth Healey
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INCORPORATED: 2006
 Printable Profile (Summary / Full)
EIN 20-5178723

LAST UPDATED: 03/12/2015
Organization DBA --
Former Names --
Organization received a competitive grant from the Boston Foundation in the past five years No

Summary

Mission StatementMORE »

To promote the history of gill-netting in Gloucester, Massachusetts through the display and preservation of the fishing vessel Phyllis A.

Mission Statement

To promote the history of gill-netting in Gloucester, Massachusetts through the display and preservation of the fishing vessel Phyllis A.

FinancialsMORE »

Fiscal Year Jan 01, 2015 to Dec 31, 2015
Projected Income $638,575.00
Projected Expense $595,315.00

ProgramsMORE »

  • Mobile display for educational programs
  • Vessel Restoration

Revenue vs. Expense ($000s)

Expense Breakdown 2013 (%)

Expense Breakdown 2012 (%)

Expense Breakdown 2011 (%)

For more details regarding the organization's financial information, select the financial tab and review available comments.


Overview

Mission Statement

To promote the history of gill-netting in Gloucester, Massachusetts through the display and preservation of the fishing vessel Phyllis A.

Background Statement

The Phyllis A. Marine Association, Inc. (PAMA) is a non-profit corporation established, in December 2006, to promote the history of gillnetting in Gloucester, Massachusetts through the display and preservation of the fishing vessel Phyllis A. Currently, our staff is solely volunteer. We have a volunteer Executive Director and a very active Board of Directors.
   The PAMA is based and operated out of Gloucester, MA. As the restoration work is done on the Phyllis A and proper staffing and licensing is established, the vessel will visit various ports to serve as an ambassador of Gloucester’s rich history and tourism opportunities. However, Gloucester will always be her homeport.
   The Phyllis A is the oldest fishing vessel in Gloucester harbor. Built in 1925, at the Warner Shipyard of Kennebunkport, Maine, she is a 58’ gillnetting fishing vessel. For 75 years, the Phyllis A was owned, operated, and maintained by the Arnold family, of Gloucester, Massachusetts. Many Gloucester fishermen got their start working aboard her.
   Albert Arnold was one of a group of men, known locally as the Michigan Bears, who brought gill-net fishing from the Great Lakes to the East Coast (Gloucester). As of 2000, she was likely the oldest working fishing vessel in New England. Alvin Arnold, then 90, remembered the day he and his father went to Kennebunkport to take delivery of the vessel. He, along with his two living brothers and sister, Phyllis (the vessel’s namesake), hoped to see the Phyllis A preserved as an example of their way of making a living from the sea, so future generations may learn from her.

   In 1999, Rich Woodman, grandson of the builder, Bernie Warner, began the work of acquiring the Phyllis A and returning her to Kennebunkport. In 2000, the Phyllis A. Maritime Heritage Association was formed and worked with the Kennebunkport Historical Society to raise the funds needed for repairs before bringing the vessel back to the Kennebunk River in May of 2001. The Phyllis A. Maritime Heritage Association was directed by a small group of Kennebunkport locals who believe the Phyllis A stands as a tribute to their community’s strong boatbuilding and fishing heritage. After 5 years of display status at the Arundel Restaurant Pier, the Kennebunkport Directors of the non-profit corporation felt a move to Gloucester, with new, local, Directors was the appropriate direction for the organization to take.

Impact Statement

During 2013, PAMA did a great deal of internal organization. We completed a 35 page internal planning document, created 13 sub-committees and their job descriptions, and we are in the process of completing a business/strategic plan covering all legs of the organization.
Also in 2013, out organization was accepted into the Techsoup.org program, to acquire necessary technology without using a great deal of organizational funds. 
Since 2011, we have received annual Community Preservation Act grants to work on phases on the vessel restoration. In March 2014, we are planned to haul-out and complete the stern and port side restoration.

Needs Statement

1. Vessel - Fully restore, and regularly maintain, the Phyllis A to her mid-twentieth century design.
2. Education - Create a mobile Phyllis A display to take to schools and events where the vessel cannot reach. Write an, initial, educational curriculum, aligned with MA Educational frameworks, focused on the MA sixth grade curriculum. 
3. Education - Create a "virtual children's museum program" - an animated program that includes all aspects of the future, physical, children's museum.
4. Property - Research locations for a permanent, waterfront, home-port for the Phyllis A. A location that can also house the Children's Museum vision. 
5. Operations - Fully fund the annual operating budget, allowing for key paid-staff positions, and increase volunteer staff to augment a limited paid staff.

CEO Statement



Board Chair Statement

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Geographic Area Served

NORTHEAST REGION, MA
STATEWIDE
NATIONAL
INTERNATIONAL
Starting in Gloucester, MA, we intend to expand our program. Offering visits to locations reasonably reached by land, and sea. Then drawing visitors from all over once the property and Children's Museum are established.

Organization Categories

  1. Arts,Culture & Humanities - History Museums
  2. Recreation & Sports - Parks and Playgrounds
  3. Unknown - Unknown

Independent research has been conducted on this organization's theory of change or on the effectiveness of this organization's program(s)

No

Programs

Mobile display for educational programs

Create a physical representation of the Phyllis A that can go "on location" for school and festival events.
This model will be used to demonstrate the work accopmplished by the Phyllis A and as a background to teach about the role Phyllis A played in the history of Gloucester. 
Budget  20,000
Category  Education, General/Other Extracurricular Arts & Culture
Population Served K-12 (5-19 years) Families Other Named Groups
Program Short-Term Success  Build the model
Establish a program
Create a calendar of visits 
Program Long-Term Success  Visit 2 schools and/or events per month

Program Success Monitored By  number of people visiting the model
Examples of Program Success  Model complete 
Maritime Saturdays
Block parties
4 school visits in the 2014-15 school year 

Vessel Restoration

Resore the Phyllis A to her style in the 1950's. The vessel will serve as a Dockside Attraction Vessel, for educational and tourism purposes; visit other ports as an Ambassador of Gloucester's fishing and tourism industries; allow passengers for short harbor trips and to be part of the crew when visiting other ports; and be listed on the State and National Registers.
Budget  250,000
Category  Arts, Culture & Humanities, General/Other Historic Preservation & Conservation
Population Served K-12 (5-19 years) Families Other Named Groups
Program Short-Term Success  Complete each phase of restoration annually (ultimately costing more)
Program Long-Term Success  Complete restoration
All necessary Coast Guard approvals
Program Success Monitored By  work completed
Examples of Program Success  stern restored
annual maintenance haul-out completed
All Coast Guard certifications achieved  

CEO/Executive Director/Board Comments

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Management


CEO/Executive Director Mrs. Amy-Beth Healey
CEO Term Start Jan 2010
CEO Email ahealey@phyllis-a.org
CEO Experience --
Co-CEO --
Co-CEO Term Start --
Co-CEO Email --
Co-CEO Experience --

Former CEOs and Terms

Name Start End
-- -- --

Senior Staff

Name Title Experience/Biography
-- -- --

Awards

Award Awarding Organization Year
-- -- --

Affiliations

Affiliation Year
-- --
Member of state association of nonprofits? Yes
Name of state association Massachusetts Nonprofit Network

External Assessments and Accreditations

External Assessment or Accreditation Year
-- --

Collaborations

--

CEO/Executive Director/Board Comments

Our registration with the Massachusetts Attorney General's office is in process and should be complete within 2 weeks (as of March 10, 2015).

Foundation Comments

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Staff Information

Number of Full Time Staff 1
Number of Part Time Staff 0
Number of Volunteers 15
Number of Contract Staff 0
Staff Retention Rate % 100%

Staff Demographics

Ethnicity African American/Black: 0
Asian American/Pacific Islander: 0
Caucasian: 97
Hispanic/Latino: 0
Native American/American Indian: 3
Other: 0
Other (if specified): 0
Gender Female: 1
Male: 0
Not Specified 0

Plans & Policies

Organization has Fundraising Plan? Under Development
Organization has Strategic Plan? Yes
Years Strategic Plan Considers 5
Management Succession Plan Under Development
Business Continuity of Operations Plan No
Organization Policies And Procedures Under Development
Nondiscrimination Policy Under Development
Whistle Blower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy No
State Charitable Solicitations Permit No
State Registration No

Risk Management Provisions

--

Reporting and Evaluations

Management Reports to Board? Yes
CEO Formal Evaluation and Frequency Yes Bi-Annually
Senior Management Formal Evaluation and Frequency N/A N/A
Non Management Formal Evaluation and Frequency N/A N/A

Governance


Board Chair Mr. Douglass Hale Parsons
Board Chair Company Affiliation Gloucester Marine Railways Corp., Inc.
Board Chair Term Jan 2007 - Jan 2016
Board Co-Chair --
Board Co-Chair Company Affiliation --
Board Co-Chair Term -

Board Members

Name Company Affiliations Status
Richard Arnold Retired Captain - Phyllis A. Voting
Mary Barker Denmar Rehabilitation and Nursing Center for Rehab Care Voting
Mary Barthelmes Wenham Museum Voting
William Cox Bank of America Voting
Eugene Lehart Retired Voting
Douglass H Parsons Gloucester Marine Railways Corp., Inc. Voting
Gloria-Jean Parsons Community Volunteer Voting
Mary-Beth Spittle TJX Voting

Constituent Board Members

Name Company Affiliations Status
-- -- --

Youth Board Members

Name Company Affiliations Status
-- -- --

Advisory Board Members

Name Company Affiliations Status
-- -- --

Board Demographics

Ethnicity African American/Black: 0
Asian American/Pacific Islander: 0
Caucasian: 97
Hispanic/Latino: 0
Native American/American Indian: 3
Other: 0
Other (if specified): 0
Gender Female: 25
Male: 75
Not Specified 0

Board Information

Board Term Lengths 3
Board Term Limits --
Board Meeting Attendance % 99%
Written Board Selection Criteria Under Development
Written Conflict Of Interest Policy Under Development
Percentage of Monetary Contributions 100%
Percentage of In-Kind Contributions 100%
Constituency Includes Client Representation No

Standing Committees

  • Audit
  • Communications / Promotion / Publicity / Public Relations
  • Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
  • Education
  • Marketing
  • Membership
  • Nominating
  • Program / Program Planning
  • Project Oversight
  • Real Estate
  • Strategic Planning / Strategic Direction
  • Volunteer

CEO/Executive Director/Board Comments

--

Foundation Comments

--

Financials


Revenue vs. Expense ($000s)

Expense Breakdown 2013 (%)

Expense Breakdown 2012 (%)

Expense Breakdown 2011 (%)

Fiscal Year Jan 01, 2015 to Dec 31, 2015
Projected Income $638,575.00
Projected Expense $595,315.00
Form 990s

2013 PAMA Financial Data Jan. 1, 2013 - Dec. 31, 2013

2012 990-N

2012 PAMA Financial Data Jan. 1, 2012 - Dec. 31, 2012

2011 990-N

2011 PAMA Financial Data Jan. 1, 2011 - Dec. 31, 2011

Audit Documents --
IRS Letter of Exemption

IRS Letter of Determination

Prior Three Years Total Revenue and Expense Totals

Fiscal Year 2013 2012 2011
Total Revenue $8,583 $29,552 $5,168
Total Expenses $8,876 $7,400 $6,566

Prior Three Years Revenue Sources

Fiscal Year 2013 2012 2011
Foundation and
Corporation Contributions
-- -- $1,717
Government Contributions $0 $20,000 $0
    Federal -- -- --
    State -- -- --
    Local -- $20,000 --
    Unspecified -- -- --
Individual Contributions $5,761 $3,775 $3,519
Indirect Public Support -- -- --
Earned Revenue $70 $190 --
Investment Income, Net of Losses -- $1 $1
Membership Dues $900 $625 --
Special Events $1,851 $1,094 --
Revenue In-Kind -- $3,868 $100
Other -- -- $-169

Prior Three Years Expense Allocations

Fiscal Year 2013 2012 2011
Program Expense $7,334 $7,314 $6,336
Administration Expense $542 $87 $230
Fundraising Expense $1,000 -- --
Payments to Affiliates -- -- --
Total Revenue/Total Expenses 0.97 3.99 0.79
Program Expense/Total Expenses 83% 99% 96%
Fundraising Expense/Contributed Revenue 13% 0% 0%

Prior Three Years Assets and Liabilities

Fiscal Year 2013 2012 2011
Total Assets $925 $675 $1,220
Current Assets $925 $675 $1,220
Long-Term Liabilities $0 $0 $0
Current Liabilities $2,922 $2,379 $3,484
Total Net Assets $-1,998 $-1,704 $-2,264

Prior Three Years Top Three Funding Sources

Fiscal Year 2013 2012 2011
1st (Source and Amount) -- --
-- --
-- --
2nd (Source and Amount) -- --
-- --
-- --
3rd (Source and Amount) -- --
-- --
-- --

Financial Planning

Endowment Value --
Spending Policy Income Only
Percentage(If selected) --
Credit Line No
Reserve Fund No
How many months does reserve cover? --

Capital Campaign

Are you currently in a Capital Campaign? No
Capital Campaign Purpose --
Campaign Goal --
Capital Campaign Dates -
Capital Campaign Raised-to-Date Amount $0.00
Capital Campaign Anticipated in Next 5 Years? Yes

Short Term Solvency

Fiscal Year 2013 2012 2011
Current Ratio: Current Assets/Current Liabilities 0.32 0.28 0.35

Long Term Solvency

Fiscal Year 2013 2012 2011
Long-term Liabilities/Total Assets 0% 0% 0%

CEO/Executive Director/Board Comments

Our projections are based on grants we are applying for (income) and the programs they will fund (expenses). Thank you.

Foundation Comments

Financial summary data in the charts and graphs above is per the nonprofit's internal records as the organization is required to complete a 990-N (or 990 Postcard) which does not contain detailed financial information.
 
This organization’s exempt status was automatically revoked on October 7, 2011 for failure to file a Form 990 / 990EZ / 990N / 990PF for three consecutive years. In January 2012 the IRS subsequently accepted an application for exemption and has issued a new letter of determination.
 

Documents


Other Documents

No Other Documents currently available.

Impact

The Impact tab is a section on the Giving Common added in October 2013; as such the majority of nonprofits have not yet had the chance to complete this voluntary section. The purpose of the Impact section is to ask five deceptively simple questions that require reflection and promote communication about what really matters – results. The goal is to encourage strategic thinking about how a nonprofit will achieve its goals. The following Impact questions are being completed by nonprofits slowly, thoughtfully and at the right time for their respective organizations to ensure the most accurate information possible.


1. What is your organization aiming to accomplish?

 The vision of the Phyllis A. Marine Association (PAMA) is to restore the vessel, acquire a shore facility – specifically the historic Gloucester Marine Railways on Rocky Neck, where she is currently docked - and create a hands-on children’s museum that will allow our display to go a step further. The site will allow an expansion of our mission, a home port for the Phyllis A., a location to do all repair work, and dock space where visitors can see working fishing vessels. All creating a destination location for visitors.

2. What are your strategies for making this happen?

While molding our organization, we have recognized ways we need to add to our mission:1. In order for an organization, centered on a vessel, to thrive, it needs a full-time home of its own. This requires a piece of waterfront property. To afford such property our organization needs to expand its offerings.

2. There is not a great deal for families with young children (resident or visitor) to do in Gloucester that is not weather-dependent or requiring advance registration. 2.There has been a shift in museums in the last decade to be hands-on, especially when focusing on children. By purchasing the waterfront property needed, PAMA will provide a permanent home for the vessel, be able to offer on-board and dock-side programs, and will build a hands-on children’s museum which will serve as a destination attraction for Gloucester’s growing tourism industry and provide a child-friendly space to cooperate with other local non-profits to offer more children’s programming. The children’s museum will teach visitors the journey of their seafood dinners from the ocean to the table, in Gloucester, circa 1950.

With these objectives in place, the PAMA will have four legs to its organization: 1. The Vessel - a. Restored fully, and regularly maintained, to her mid-20th century design, the Phyllis A will serve as a dockside attraction vessel; visit other ports as an ambassador of Gloucester’s fishing and tourism industries; have passengers on short harbor trips and be part of the crew to visit ports and be listed on State and National Historic Registers. 
The Program - a. PAMA programs will fill the voids left in the programs of other local museums. This will create a continual flow from one area to the next, enhancing each location’s ability to focus on its niche. There will be mobile display taken to schools, shows, festivals, etc. A hands-on children’s museum will show children the process of getting their seafood from the ocean to the table.
The Property - a. The preferred property is 81 Rocky Neck Avenue, Gloucester – where the vessel is currently docked. The site of the Gloucester Marine Railways Corporation (GMRC) and the oldest continually working marine railway in the country; built in 1860. Once listed on the State and National Historic Register, the historic value of the property itself opens doors for funding and opportunity. This site also allows multiple income avenues for the organization: continued vessel repair work through acquisition of the GMRC; dockage from local fishing vessels and others, including potentially other historic and attraction vessels in need of dock space; admissions from the hands-on children’s museum, once the building is restored.
The Community - a. While many museums focus on specific arts, science and history of Gloucester, PAMA will be focused more on the day-to-day life, economy of Gloucester’s various industries, and traditions; and how the fishing industry and its shore-side support industries molded the above topics. PAMA will participate in Gloucester wide events. As our focus is the whole community and where we fit into it. Being part of the Rocky Neck Cultural District, PAMA will be part of the “neighborhood.” Incorporating the arts and history of the “Neck” into the program. PAMA property will be available, at modest rates, for other local organizations that may have gaps in their physical offerings.

3. What are your organization’s capabilities for doing this?

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4. How will your organization know if you are making progress?

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5. What have and haven’t you accomplished so far?

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