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Rockport Millbrook Meadow Conservancy

 175 Andover Street, Suite 101, Millbrook Meadow Conservancy c/o Essex County Community Fund
 Danvers, MA 01923
[P] (978) 777-8876
[F] (978) 777-9454
http://www.millbrookmeadow.org/
[email protected]
Sam Coulbourn
Facebook
INCORPORATED: 1998
 Printable Profile (Summary / Full)
EIN 04-3407816

LAST UPDATED: 04/01/2016
Organization DBA --
Former Names --
Organization received a competitive grant from the Boston Foundation in the past five years Yes

Summary

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Mission StatementMORE »

The mission of the Rockport Millbrook Meadow Conservancy is to develop and support initiatives, such as planning, fundraising, and programs, in partnership with interested citizens, the Town of Rockport, its Department of Public Works, and the Millbrook Meadow Committee, that ensure the restoration and maintenance of Rockport's Millbrook Meadow and Mill Pond as a sustainable landscape for the enjoyment of present and future generations.

Mission Statement

The mission of the Rockport Millbrook Meadow Conservancy is to develop and support initiatives, such as planning, fundraising, and programs, in partnership with interested citizens, the Town of Rockport, its Department of Public Works, and the Millbrook Meadow Committee, that ensure the restoration and maintenance of Rockport's Millbrook Meadow and Mill Pond as a sustainable landscape for the enjoyment of present and future generations.


FinancialsMORE »

Fiscal Year July 01, 2013 to June 30, 2014
Projected Income --
Projected Expense --

ProgramsMORE »

  • Millbrook Meadow and Mill Pond Reconstruction

Revenue vs. Expense ($000s)

Expense Breakdown 2014 (%)

Expense Breakdown (%)

No data available

Expense Breakdown (%)

No data available

For more details regarding the organization's financial information, select the financial tab and review available comments.


Overview

Mission Statement

The mission of the Rockport Millbrook Meadow Conservancy is to develop and support initiatives, such as planning, fundraising, and programs, in partnership with interested citizens, the Town of Rockport, its Department of Public Works, and the Millbrook Meadow Committee, that ensure the restoration and maintenance of Rockport's Millbrook Meadow and Mill Pond as a sustainable landscape for the enjoyment of present and future generations.


Background Statement

Millbrook Meadow and Mill Pond have a long history of importance to the Town of Rockport. Early in the 18th century a dam was constructed on Millbrook creating the pond and water to generate power for a sawmill, which added other industry in the area along with granite quarrying. The foundations of this industry are still under the surface of the meadow. Mill Pond has also provided power for a gristmill and an isinglass mill, grinding dried fish bladders used in beer brewing. Along with work, the pond has offered a place for recreation from fishing in the summer to ice-skating, even ice harvesting, in the winter.

As a result of Prohibition, the Mill was forced to shut down and eventually burned to the ground ending the focus on work and power generation. Fortunately about this time Rockport was transforming from a working-class town to a destination for artists appreciating its beautiful seashore, landscape and light. Millbrook Meadow and Mill Pond were transforming, too, given to the Town of Rockport in 1938 and 1936, respectively, with the intention of always being a place for enjoyment, recreation, respite, artistry and gathering.

Millbrook Meadow has had challenges to this intention. During the 1950s, Rockport’s Board of Selectmen planned to pave the meadow to provide additional parking. One citizen, Lura Hall Phillips, stopped the bulldozers and campaigned to revitalize the meadow, combining forces with the Rockport Garden Club. The Rockport Millbrook Meadow Conservancy is the advocate for this concern that the meadow and pond receive its next revitalization and care so that it continues to be a beautiful green jewel into the next century.

Impact Statement

In 2013, the Conservancy embarked on a campaign to initiate the restoration of Millbrook Meadow and Mill Pond. To create public awareness of the need to address the declining state of the meadow and pond, a public visioning session was held in the spring. This also provided an opportunity to hear what aspects of the area were important to preserve. Additional awareness was sought via a staffed display table at three local festivals held in the spring, summer and fall. Interested individuals were encouraged to join the conservancy.

An advisory committee assisted the Town of Rockport's Department of Public Works in creating a request (RFP process) to secure a full-service professional landscape design firm to complete a site survey and needs assessment of the meadow and pond and then work through preliminary designs to produce a final schematic design (materials and methods proposed) for the restoration project. The firm of Milone & MacBroom, Inc. was selected in November 2013 and has begun work.

Fundraising efforts were initiated in 2013 with a Community Preservation Act (CPA) funding request to the Town of Rockport, a warrant article request at Spring Town Meeting, and the receipt of a private donation from the Lura Hall Phillips Trust. The monies received to date will fund all of the design work through schematic design.

Goals for 2014 include creating continued public awareness via our Facebook page, email updates to Conservancy members, a new website, attendance at local festivals, and another public visioning session with the design firm in May. The completed needs assessment and schematic design work will move through the design development process towards final design and construction permitting. The restoration advisory committee will assist in seeking a proposal and contract with a landscape construction company. Fundraising efforts will continue with a 2014 CPA Funding application and expanded efforts to raise private donations, as well as public and private grant funding.


Needs Statement

Rockport Millbrook Meadow Conservancy's most immediate need is to raise an additional estimated $700,000 toward the cost of restoring Millbrook Meadow and Mill Pond along with expanding membership and active volunteer involvement.

CEO Statement

Rockport Millbrook Meadow Conservancy is an extension of the town sanctioned Millbrook Meadow Committee and its supporting Friends of Millbrook Meadow. The Conservancy, and its partnership with the Essex County Community Foundation, provides the formal structure for reconstruction fundraising initiatives in addition to general support of the meadow and pond.

Board Chair Statement

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Geographic Area Served

In a specific U.S. city, cities, state(s) and/or region.
NORTHEAST REGION, MA
The Conservancy serves individuals interested in Millbrook Meadow and Mill Pond whether they live in the Town of Rockport or come from a distance. Rockport is located on the tip of Cape Ann in northeastern Massachusetts. Rockport is also a popular destination for vacationers and visitors.

Organization Categories

  1. Environment - Energy Resources Conservation & Development
  2. -
  3. -

Independent research has been conducted on this organization's theory of change or on the effectiveness of this organization's program(s)

No

Programs

Millbrook Meadow and Mill Pond Reconstruction

Millbrook Meadow and Mill Pond Reconstruction project is the primary focus in the near term for the Rockport Millbrook Meadow Conservancy. With fiscal sponsorship by Essex County Community Foundation, monies raised by the Conservancy through donations as well as private and public grants will go toward completion of the restoration project. Long term, continued funding will be sought for the ongoing maintenance of the meadow and pond.

Budget  $700,000
Category  Arts, Culture & Humanities, General/Other
Population Served Families
Program Short-Term Success  Near term success is the completion of a restoration design and funding of the final construction project.
Program Long-Term Success  Long term success of the program is the institution of a maintenance and funding program of Millbrook Meadow and Mill Pond.
Program Success Monitored By  The program is monitored by the Rockport Millbrook Meadow Conservancy and ECCF where the Rockport Millbrook Meadow Fund has been established.
Examples of Program Success  The initial phase of the reconstruction at a cost of $120,000 has begun with funding from a Rockport Town warrant article, CPA funding award, and private donation from the Lura Hall Phillips Trust.

CEO/Executive Director/Board Comments

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Management


CEO/Executive Director No CEO
CEO Term Start --
CEO Email --
CEO Experience --
Co-CEO --
Co-CEO Term Start --
Co-CEO Email --
Co-CEO Experience --

Former CEOs and Terms

Name Start End
-- -- --

Senior Staff

Name Title Experience/Biography
Ms Julie Bishop Vice President of Grants and Services --
Mr Jay Caporale Executive Vice President & Director of Philanthropy --

Awards

Award Awarding Organization Year
-- -- --

Affiliations

Affiliation Year
Council on Foundations - Member 1998
Member of state association of nonprofits? Yes
Name of state association --

External Assessments and Accreditations

External Assessment or Accreditation Year
Council on Foundations National Standards --

Collaborations

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CEO/Executive Director/Board Comments

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Foundation Comments

The Conservancy is a field of interest fund at the Essex County Community Foundation (ECCF). The Conservancy itself does not have any staff.  The Conservancy is advised by an advisory committee, listed on the governance tab.  The town of Rockport will contract for any work, while fundraising for the project has been coordinated by the advisory committee.  The policy responses listed above are those of ECCF.

Staff Information

Number of Full Time Staff 0
Number of Part Time Staff 0
Number of Volunteers 8
Number of Contract Staff 0
Staff Retention Rate % --

Staff Demographics

Ethnicity African American/Black: 0
Asian American/Pacific Islander: 0
Caucasian: 0
Hispanic/Latino: 0
Native American/American Indian: 0
Other: 0
Other (if specified): --
Gender Female: 0
Male: 0
Not Specified 0

Plans & Policies

Organization has Fundraising Plan? Under Development
Organization has Strategic Plan? Under Development
Years Strategic Plan Considers --
Management Succession Plan --
Business Continuity of Operations Plan --
Organization Policies And Procedures Yes
Nondiscrimination Policy Yes
Whistle Blower Policy Yes
Document Destruction Policy Yes
Directors and Officers Insurance Policy Yes
State Charitable Solicitations Permit --
State Registration --

Risk Management Provisions

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Reporting and Evaluations

Management Reports to Board? Yes
CEO Formal Evaluation and Frequency Yes Annually
Senior Management Formal Evaluation and Frequency Yes Annually
Non Management Formal Evaluation and Frequency Yes Annually

Governance


Board Chair Mr Sam Coulbourn
Board Chair Company Affiliation Board Chair
Board Chair Term Jan 2014 - Dec 2015
Board Co-Chair --
Board Co-Chair Company Affiliation --
Board Co-Chair Term -

Board Members

Name Company Affiliations Status
Charmaine Blanchard Board Member Voting
Sam Coulbourn Board Chair Voting
Marcia Lombardo Board Treasurer Voting
Shannon Mason Board Vice-Chair Voting
Barbara Sparks Board Member Voting
Frederick Tarr III Board Member Voting

Constituent Board Members

Name Company Affiliations Status
-- -- --

Youth Board Members

Name Company Affiliations Status
-- -- --

Advisory Board Members

Name Company Affiliations Status
-- -- --

Board Demographics

Ethnicity African American/Black: 0
Asian American/Pacific Islander: 0
Caucasian: 8
Hispanic/Latino: 0
Native American/American Indian: 0
Other: 0
Other (if specified): --
Gender Female: 5
Male: 3
Not Specified 0

Board Information

Board Term Lengths 2
Board Term Limits 3
Board Meeting Attendance % --
Written Board Selection Criteria Under Development
Written Conflict Of Interest Policy Yes
Percentage of Monetary Contributions 100%
Percentage of In-Kind Contributions --
Constituency Includes Client Representation Yes

Standing Committees

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CEO/Executive Director/Board Comments

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Foundation Comments

The Conservancy is a field of interest fund at the Essex County Community Foundation (ECCF).  The board list above is the advisory committee for the conservancy.  The board of ECCF and more details are available on their profile at: https://www.givingcommon.org/profile/1069071.  The policy responses listed above are those of ECCF.

Financials


Revenue vs. Expense ($000s)

Expense Breakdown 2014 (%)

Expense Breakdown (%)

No data available

Expense Breakdown (%)

No data available

Prior Three Years Total Revenue and Expense Totals

Fiscal Year 2014 -- --
Total Revenue $24,268 -- --
Total Expenses $80 -- --

Prior Three Years Revenue Sources

Fiscal Year 2014 -- --
Foundation and
Corporation Contributions
-- -- --
Government Contributions $0 -- --
    Federal -- -- --
    State -- -- --
    Local -- -- --
    Unspecified -- -- --
Individual Contributions $23,909 -- --
Indirect Public Support -- -- --
Earned Revenue -- -- --
Investment Income, Net of Losses $359 -- --
Membership Dues -- -- --
Special Events -- -- --
Revenue In-Kind -- -- --
Other -- -- --

Prior Three Years Expense Allocations

Fiscal Year 2014 -- --
Program Expense $0 -- --
Administration Expense $80 -- --
Fundraising Expense $0 -- --
Payments to Affiliates -- -- --
Total Revenue/Total Expenses 303.35 -- --
Program Expense/Total Expenses 0% -- --
Fundraising Expense/Contributed Revenue 0% -- --

Prior Three Years Assets and Liabilities

Fiscal Year 2014 -- --
Total Assets $24,268 -- --
Current Assets $24,268 -- --
Long-Term Liabilities $0 -- --
Current Liabilities $0 -- --
Total Net Assets $24,268 -- --

Prior Three Years Top Three Funding Sources

Fiscal Year 2014 -- --
1st (Source and Amount) -- --
-- --
-- --
2nd (Source and Amount) -- --
-- --
-- --
3rd (Source and Amount) -- --
-- --
-- --

Financial Planning

Endowment Value --
Spending Policy Percentage
Percentage(If selected) --
Credit Line No
Reserve Fund No
How many months does reserve cover? --

Capital Campaign

Are you currently in a Capital Campaign? No
Capital Campaign Purpose --
Campaign Goal --
Capital Campaign Dates -
Capital Campaign Raised-to-Date Amount --
Capital Campaign Anticipated in Next 5 Years? --

Short Term Solvency

Fiscal Year 2014 -- --
Current Ratio: Current Assets/Current Liabilities -- -- --

Long Term Solvency

Fiscal Year 2014 -- --
Long-term Liabilities/Total Assets 0% -- --

CEO/Executive Director/Board Comments

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Foundation Comments

The Conservancy is a field of interest fund at the Essex County Community Foundation (ECCF). The data in the charts and graphs above is per the Conservancy's ECCF records, covering a 12 month period ending on Dec. 31, 2014.
 
Some prior fundraising was done under the town of Rockport by the advisory committee, but the Conservancy's fund itself has a limited financial history as it was just created in winter 2013. The Conservancy's fund was newly created in winter 2013 to fundraise for the conservancy work.  The town of Rockport will contract for any work, which will be funded by the fund. The 990s and audits listed above are for ECCF.  
 

Documents


Impact

The Impact tab is a section on the Giving Common added in October 2013; as such the majority of nonprofits have not yet had the chance to complete this voluntary section. The purpose of the Impact section is to ask five deceptively simple questions that require reflection and promote communication about what really matters – results. The goal is to encourage strategic thinking about how a nonprofit will achieve its goals. The following Impact questions are being completed by nonprofits slowly, thoughtfully and at the right time for their respective organizations to ensure the most accurate information possible.


1. What is your organization aiming to accomplish?



2. What are your strategies for making this happen?

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3. What are your organization’s capabilities for doing this?

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4. How will your organization know if you are making progress?

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5. What have and haven’t you accomplished so far?

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